Buying Practices

Buying Practices

It is the policy of Ingenium to contract for goods and services in a way that ensures best overall value. Ingenium contracts with those suppliers who satisfy Ingenium's objectives of obtaining quality goods and services in a timely manner and meeting specifications with competitive prices.

In so doing, Ingenium, as a matter of principle, conducts its expenditure contracting activities with due regard to applicable laws, regulations, international agreements and conventions, internal policies and competitive tendering processes. Ingenium does this in such a way as to convey its high standards of professionalism and business ethics to the external community.

As a Crown Corporation, Ingenium's procurement must be conducted with due regard to the requirements of the Agreement on Internal Trade (AIT), and the North American Free Trade Agreement (NAFTA). Purchases subject to these Agreements are published via MERX or Buyandsell.gc.ca. Bid packages for procurement subject to AIT and NAFTA must be ordered through MERX or Buyandsell.gc.ca.

Sourcing Suppliers

For purchases not subject to AIT or NAFTA, suppliers may be identified from past experience with Ingenium, industry directories, Internet, industry and associated information sources including catalogues and journals, trade shows and conferences.

Eligibility standards have been developed for suppliers:

  • auditable financial strength;
  • proven capacity to meet contractual obligations;
  • guaranteed capability for full and continuous supply;
  • assurance that requirements will be met through implemented, auditable quality plans; and,
  • reputable track record in supplier’s area of expertise.

If a business qualifies, it may be in a position to bid for Corporation work.

Tender Opening

Ingenium does both closed and public opening, and does not reveal any information contained in the responses to its requirements, except as required by law. Ingenium firmly believe this would have an impact on it’s ability to conduct business in a fair and competitive bidding environment.

Negotiation of Contracts

Following the initial evaluation process, one or more suppliers who best fits Ingenium's overall needs will be invited to enter into negotiations, which may lead to the formulation of a formal contract.

Ingenium maintains a centralized purchasing process. All purchase orders and contracts for the Canada Agriculture and Food Museum, Canada Aviation and Space Museum, Canada Science and Technology Museum as well as Corporate Divisions are issued through the Corporate Procurement Division.

End users are not authorized to enter into agreements with suppliers. Suppliers should not supply goods or services before a purchase order/contract is in place, and they should not perform work beyond the scope of the existing contract.

Conclusion

Ingenium values the special relationship it has with its suppliers. Ingenium welcomes any initiatives by suppliers that contribute to increased productivity and good purchasing management. Ingenium is always willing to discuss developments, improved performance or lower costs if these help meet the objective of reliable, cost-effective services to the Canadian public.